Preschool Coordinator

• Keep records all incoming/outgoing money: tuition payments, Early Drop Off fees, snack fees, scholarships, donations, etc.
• Turn in necessary receipts, bills and bank statements to preschool treasurer.
• Banking – make all deposits to preschool accounts
• Send out donation receipts to donors
• Write tuition statements for next month’s tuition
• Send preschool treasurer summary of all scholarship information
• Insure staff is submitting hours to church treasurer for payroll and assist with other payroll needs
• Keep all licensing regulations up to date. Help with organizing for child, staff and facility requirements. See pink binder. This would include registration paperwork, staff training, background check, etc. (In conjunction with Teacher, Board and other staff.)
• Assist in monitoring Preschool mailbox, emails and voice mails, following up on needs, messages, etc. Coordinator will take primary responsibility during summer months and will work with Teacher in completing this when preschool is in session.
• Assist in the scheduling needs of Preschool staff
• Keep abreast of licensing and other procedural and documentation updates
• Update forms as needed
• Send out thank you cards to volunteers, donators, visitors, field trip sites, etc.
• Add preschool meetings/events to church calendar in office
• Submit announcements to congregation via church newsletter, church bulletin or through Board member’s verbal announcement. (Teacher to do the monthly newsletter for preschool)
• Keep website updated through communicating updates with Jason Passow (church president)
• Help organize events (including advertising for): bridging church & preschool, parents’ night out, book walk, fundraisers, community events, etc.
• Assist in purchasing supplies and other items for the preschool
• Make a snack calendar that meets USDA guidelines and purchase snacks each week